Dorchester Transport Action Group
Privacy Notice.
Last updated: 1 October 2026
Dorchester Transport Action Group (DTAG) is a constituted community organisation. We are non-party political and not-for-profit. Our aim is to improve transport provision for the people of Dorchester and the surrounding area, including better accessibility, public transport, walking, cycling and sustainable transport.
DTAG respects people's privacy and takes the protection of personal information seriously. This Privacy Notice explains what personal information we collect, why we use it, how we protect it and the rights people have over their information.
An individual’s confidentiality is protected by the UK General Data Protection Regulation (UK GDPR), tailored by the Data Protection Act 2018. DTAG will comply with the Data Protection Act 2018. DTAG is however exempt from registering with the Office of the Information Commissioner for the purposes of data handling registration due to the small size and nature of the organisation.
The DTAG Secretary has day-to-day responsibility for data protection and will coordinate the safe handling of personal information, respond to requests concerning personal data and ensure that this Privacy Notice is reviewed periodically.
Depending on how someone interacts with DTAG, we may hold:
We do not routinely collect sensitive personal information, although people may choose to provide information about matters such as disability or mobility needs when responding to surveys, consultations or taking part in DTAG activities.
We do not currently hold payment or financial information about supporters. If this changes, we will ensure that any financial information is handled securely and only used for the relevant purpose.
We use personal information only where we have a legitimate reason to do so. This may include:
For some activities, such as sending a newsletter, we may rely on consent. For other routine DTAG communications, we may rely on legitimate interests where this is appropriate.
We will not use personal information for a new purpose that is incompatible with the reason it was originally collected.
People can choose to receive the DTAG email newsletter by requesting it on the DTAG website.
Newsletter subscribers can unsubscribe at any time, by using the unsubscribe facility provided in the newsletter or by contacting DTAG.
We will not sell, rent or provide our newsletter mailing list to other organisations for their own marketing purposes.
DTAG also maintains a general email list for people who have asked to receive information such as meeting invitations, minutes, notices and other communications directly relevant to DTAG's activities.
There will be an option to unsubscribe from the list by contacting DTAG and requesting removal.
Being on this list does not automatically mean that someone is subscribed to the DTAG newsletter.
We take reasonable steps to protect personal information against loss, misuse, unauthorised access or disclosure.
Electronic information is stored using password-protected devices and accounts. Access to personal information is limited to DTAG committee members who need it for their role.
Where information is shared electronically with a number of people, DTAG will normally use BCC or an appropriate mailing-list system so that recipients' email addresses are not disclosed to other recipients.
Paper records, where held, will be kept securely.
We do not sell personal information or share it with other organisations for their own marketing purposes.
Where necessary to organise DTAG activities, we may use third-party services such as website providers, email or newsletter services, event-booking platforms and social media platforms. These organisations may process personal information on our behalf or under their own privacy arrangements.
We will only provide the information necessary for the particular purpose.
We do not keep personal information indefinitely.
We periodically review the information we hold and remove information that is no longer needed.
For example:
Some information may need to be retained for longer where there is a legal, accounting or other legitimate reason to do so.
Under UK data protection law, people have a number of rights concerning their personal information. Depending on the circumstances, these include the right to:
These rights are subject to certain conditions and exceptions.
If someone no longer wishes to receive DTAG communications, they can contact us and we will update their preferences.
If DTAG becomes aware of a personal data breach, we will assess what has happened and the risk to the people affected.
Where the law requires it, DTAG will notify the Information Commissioner's Office (ICO) without undue delay and, where feasible, within 72 hours of becoming aware of the breach.
Where a breach is likely to result in a high risk to individuals' rights and freedoms, we will also inform those affected without undue delay.
We will keep a record of personal data breaches and take appropriate steps to reduce the risk of them happening again.
DTAG operates a website and social media accounts, including Facebook. We may also use online services to publicise or organise events.
These services may collect or process personal information in accordance with their own privacy policies.
Our website uses cookies or similar technologies. Where applicable, information about cookies and how to manage them will be provided on the website.
DTAG may use comments and responses to its social media activity to help understand views on local transport issues. Where these are used as evidence, information will normally be summarised or anonymised and will not be attributed to identifiable individuals.
If you have a question about this Privacy Notice, want to know what personal information DTAG holds about you, want to change your communication preferences, or have a concern about how we use your information, please contact:
DTAG Secretary
Contact at: dorchestertag@gmail.com
You can also contact any member of the DTAG committee.
We will respond to requests within the timescale required by data protection law.
We hope that we can resolve any concerns directly, so please contact DTAG in the first instance.
If you remain unhappy about how we have used your personal information, you have the right to complain to the Information Commissioner's Office (ICO).
Information Commissioner's Office Website: ico.org.uk
DTAG will review this Privacy Notice periodically and whenever there is a significant change to the way we collect or use personal information.
Approved at the Committee Meeting: 1st October 2026
Next review: 1st October 2027
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